Using efficient task management tools has become increasingly important to maximizing productivity and organizational efficiency in today's work environment. Choosing the best task management software solution can be difficult because there are so many options available. Having the right tool to track progress, set deadlines, and assign responsibilities will help streamline workflows, but you still need to decide which one is best for you.
There are 10 best task management tools providing exceptional productivity features and gaining traction in this article. See how the best task management software will transform work processes in 2024 by learning how they transform work processes.
In this article
What You Should Look For in Task Management Software?
You can increase productivity and efficiency by choosing task management software with several key features. You should look for the following five elements:
Task Organization and Prioritization Capabilities
Task management is included in all task management platforms, but subtask management may only be available in the best software. With this feature, you can divide a large task into multiple tasks and assign each to a different team member.
Collaboration and Sharing
Collaboration tools make task management software more effective. Email, phone calls, and meetings are still the best ways to ensure everyone is on the same page without collaboration tools.
Built-In Calendar
It is essential to have a built-in calendar to visualize deadlines and schedule tasks in top task management platforms. By doing so, you can see your workload from a broader perspective and plan accordingly. You can also synchronize your commitments with external calendars, ensuring everything is in one place.
Customizable Views and Filters
The most common task management software for businesses offers only one view, but high-tier plans often provide multiple views of varied projects. You can use them to get a 50,000-foot view of all the projects being handled or a granular overview of the work that needs to be done.
Cross-Platform & Mobile Accessibility
It should be possible to access your tasks and projects from any browser with the best task management software currently available. The task management software you choose should support the devices your company and team use.
Top 10 Task Management Software
This part goes into 10 highly rated business management solutions, providing a detailed overview to help you make an informed decision.
1. EdrawMax
Diagramming platform with project management templates and functions. Diverse use-case set
Whether you're using Windows, macOS, or Linux, EdrawMax will work for you. The product is produced by Edraw, which also supplies software to create mind maps, Gantt, organization, and infographics, flow charts, industry diagrams, and floor plans.
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500+ Reviews
Key Features
- An easy-to-use interface
- Compatibility with multiple formats
- More than 210 diagram types
- Professional templates are available in thousands
People Like It for
- Provides over 210 types of diagrams
- Templates and examples are available in a large library
- Compatible with Windows, Mac OS X, and Linux
People Dislike It for
- Intimidating for beginners and non-technical users
- Costly for individuals
Pricing Plans
- Subscription Plan: $99
- Lifetime Plan: $198
- Lifetime Bundle Plan: $245
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2. Hive
Flexible project management platform, with Gantt charts and portfolio views
Using Hive, teams can work faster and more efficiently. In addition to managing upcoming tasks, assigning work to team members, and collaborating, Hive can be used by teams of all sizes. Apart from being an excellent task management tool, Hive also features powerful team collaboration tools, remote work tools, and project management capabilities.
Key Features
- Various layouts for projects (Gantt, Kanban, Calendar, Portfolio, List, and so on).
- Tasks can be created and assigned based on meeting notes
- Streamlining tasks across apps and within them with workflow automation
- Resourcing and time tracking
- Files can be uploaded, organized, and attached to tasks
- Make tasks repeatable by using templates
People Like It for
- A very user-friendly interface
- It is easy to learn
- Provides beautiful views of Gantt charts and Kanban boards
- All tasks are documented in a systematic manner
- Adaptable to the specific needs of each user
People Dislike It for
- Minor bugs were found
- A task card can only contain text
- It may involve excessive sharing with third parties
- Task progress percentages cannot be specified
Pricing Plans
- Free Plan: Available
- Team Plan: The most popular option, costing $12 per user per month. Enterprise Plan: For larger organizations with more complex needs.
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3. MeisterTask
Intuitive task management tool, with boards, automation, and integrations
With MeisterTask, you can manage tasks for teams with all sorts of workflows, including agile teams. Designed to be intuitive and user-friendly, this software has streamlined features. To organize tasks and monitor progress, teams use Kanban-style boards in the platform.
Key Features
- Assigning tasks to "assignees" and watching tasks by "watchers"
- Integrated time-tracking system
- Custom fields can be added to tasks
- There are multiple checklists within each task
People Like It for
- Great functionality and form
- Easily develop projects, track them, and see their results
- Little to no onboarding is required to learn and use
- Team-friendly, intuitive tool
People Dislike It for
- The free version is limited in features
- Scheduling does not work across tasks
- Functionality between projects is limited
- Repeating projects are difficult to customize
Pricing Plans
- Basic Plan: 3 projects for free
- Pro Plan: $13.49/month for every user
- Business Plan: $23.99/month for users
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4. Trello
Visual kanban-style task boards, perfect for team collaboration
With Trello, you can manage tasks and projects using Kanban boards, lists, and cards as the key ingredients in your project management. Using Trello, you can automate repetitive tasks without writing code.
Key Features
- With Kanban boards, timelines, tables, calendars, and more, you can view your work from all angles.
- Enhance workflow through automation
- Over 100 tools are integrated
- Templates premade in dozens
People Like It for
- Updates in real-time
- Adding members is easy
- Design that is adaptive and responsive
- One of the best notification systems available
People Dislike It for
- There are too few advanced features
- Concerns about scalability
- External integrations are required
- Customization is limited
Pricing Plans
- Pro Version: $6/user monthly
- Pricing Options: Free plan, subscription, free trial
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5. ZenHub
Agile project management inside GitHub, with tracking and reporting tools
With Zenhub, software teams can manage their projects using GitHub. The Zenhub platform is used by more than 8,000 teams, including NASA, Kubermatic, and Adobe. Product owners and non-technical teams collaborate using Zenhub, so developers can stay close to their code bases and agile processes.
Key Features
- Over 350 tools are integrated with GitHub
- Automates sprint planning.
- Gantt chart and Kanban board views are included.
- Provides stakeholders with project updates and roadmaps in GitHub.
- Utilizes burndown, release, velocity, and cumulative flow charts to provide real-time insights.
People Like It for
- Designed for teams that use GitHub for their primary repository
- Compared to other project management tools, it has an incredibly clean interface
- Troubleshooting features are documented extensively and illustrated with gifs
People Dislike It for
- Only available to GitHub teams
- GitHub or the SDLC may not be accessible to general project managers
- Terms, features, and software usage have a definite learning curve
- Sometimes, page views take a long time to load
Pricing Plans
- Free Trial: 30-day free trial for users users
- Free Plan: Offers unlimited free plan
- Paid Plan: $8.33/month for each user (charged annually), or $12.50/user (charged monthly).
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6. Zoho Projects
Comprehensive online project management suite with timesheets and budgeting
All members of a team can be assigned tasks and set due dates, so they know what needs to be done. While working on a project, teams can effectively communicate with one another using its effective tools, including chat rooms, discussion boards, and comment sections.
Key Features
- User-friendly interface that is accessible and easy to use
- Visualize your project in several ways. Managing activities and workflows is super easy with cloud-based software.
- Management of teams and collaboration
- Keeping track of project budgets
People Like It for
- Value for money
- Generally simple to use and set up
- Offers multiple communication options
- A powerful time-tracking system
People Dislike It for
- Templates are not included
- Resources are managed in an unusual way
- It does not offer any unique features
- Other Zoho tools hide these features
Pricing Plans
- Free Trial: Yes, for 10 days
- Free Plan: Available
- Paid Plan: $4/user for each month (for at least 6 users, billed yearly)
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7. Active Collab
All-in-one project management solution with task tracking and team collaboration
Using ActiveCollab, you can track client projects, invoices, and time all in one place. With thoughtful details that streamline client management, the app is ideal for agencies and freelancers. Each task can be estimated and tracked in detail, set as billable (or not), and managed at expense.
Key Features
- Scheduling and prioritizing tasks
- A shared calendar for the team
- Tracking time
People Like It for
- Track time, bills, and expenses with built-in features
- An affordable pricing model
- Easy to use
People Dislike It for
- There is no main dashboard for the project
- Workload management and reporting lack visual aids
- There is not a lot of appeal to the user interface
Pricing Plans
- Free Plan: Available for up to 3 members
- Paid Plan: Users can upgrade for $9.50 per month
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8. ClickUp
Productive workflow management platform, with tasks, docs, reminders, and goals
With ClickUp, you can manage almost any task you can think of and it's affordable. With its forever-free plan, you are not limited to a certain number of users. To upgrade to a paid plan, decide which features you need more of or which limitations you want to be removed.
Key Features
- Managing your calendar
- Toolkits for collaboration
- Access from a mobile device
- Setting priorities
- Developing a project plan
People Like It for
- You can use the free plan forever
- All plans include unlimited users
- All plans include time-tracking
People Dislike It for
- Features and customizations are overwhelming
- Plans limit some views
- All plans have a monthly limit on automation
Pricing Plans
- Free Plan: Users only get 5 spaces, 100MB storage, and 100 lists/space
- Paid Plan: $7-$12/month for each user (billed annually)
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9. Wrike
Built-in templates make this the best task-management tool
With Wrike, you can manage your tasks in an easy, intuitive way with no setup or training required. It's suitable for any number of members with multiple projects, ranging from five to unlimited. You can also customize the workflows, reports, dashboards, and request forms in this highly configurable workflow management system.
Key Features
- Management of projects
- Organize and track tasks
- Managing resources
- Maintaining an expense log
- Reporting and automation for marketing
People Like It for
- Options and customizations are numerous
- Comprehensive, holistic task modeling
- Viewing the same data in different ways
People Dislike It for
- Access is not available offline
- The free plan does not offer subtasks
Pricing Plans
- Free Plan: Available
- Paid Plan: Starts from $9.80 per month for each user
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10. Connecteam
Remote teams will find it most useful
The all-in-one employee management app Connecteam helps businesses manage their workforce. With this program, you can track time, schedule employees, manage tasks, communicate, and access a knowledge base, as well as track time and manage staff. You can access the software from anywhere in the world thanks to its desktop and mobile versions.
Key Features
- An automated timesheet with a smart time clock
- Tools for creating and sharing schedules for managers
- Communication tool that is compliant and secure
People Like It for
- A range of tools for collaborating and communicating
- Managing remote tasks
- Employee management software that does it all
People Dislike It for
- Integration with other tools is limited
- Analytical and reporting capabilities are limited
Pricing Plans
- Free Plan: Yes
- Free Trial: Available for 14 days
- Pro Plan: A 30-user plan for $29/month (paid yearly)
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Ratings:
Conclusion
For teams to become more efficient and organized, task management software is a great tool. Users can assign tasks and monitor project progress smoothly with drag-and-drop functionality in most software offerings. These software solutions feature interactive project boards that allow teams to visualize tasks, regardless of whether they are part of a larger project.
Among the 10 best task management software for individuals and businesses, EdrawMax stands out as the best choice. It offers a user-friendly interface, extensive project management features, high customization, robust collaboration tools, and competitive pricing, making it an ideal solution for enhancing productivity and managing projects efficiently.
EdrawMax Desktop
Edraw.AI
