Visio Pro vs. Free: Features, Benefits, and Considerations

Discover the key differences between Visio Pro and Visio Free, including advanced features and more. Make an informed decision based on your diagramming needs, budget, and more.


When it comes to choosing the right version of Visio, it's important to consider the differences between the Visio Pro and Free versions. Both versions offer unique features and benefits, and understanding these distinctions can help users make an informed decision based on their specific needs and requirements.

In this article
  1. Overview of Pro and Free Versions of Visio
  2. Key Features of Visio Pro
  3. Benefits of Using Visio Pro
  4. Use Wondershare EdrawMax to Create a Flowchart
  5. Conclusion

Part 1. Overview of Pro and Free Versions of Visio

Visio is a powerful diagramming and vector graphics application that is part of the Microsoft Office suite of products. It is available in two main versions: Visio Pro and Visio Free. The Pro version is a paid offering that provides advanced features and functionality, while the Free version offers basic diagramming capabilities at no cost.

Part 2. Key Features of Visio Pro

MS Visio Pro offers a wide range of advanced features. These features are not available in the Free version. 

1. Advanced diagramming tools:Visio Pro provides a comprehensive set of tools for creating and editing complex diagrams, including flowcharts, organizational charts, network diagrams, and more.

2. Integration with data sources:Visio Pro allows users to connect their diagrams to external data sources such as Excel, Access, SQL Server, and SharePoint, enabling dynamic and real-time updates to the diagrams.

3. Collaboration and sharing:Visio Pro includes features for collaborating with team members, such as co-authoring, commenting, and sharing diagrams through SharePoint or OneDrive.

4. Customization and automation:Visio Pro offers advanced customization options and automation capabilities through the use of macros, shapes, and templates, allowing users to create tailored diagrams that meet their specific requirements.

5. Advanced stencils and shapes: Visio Pro provides an extensive library of stencils and shapes for various industries and domains, making it easier to create professional-looking diagrams.

Part 3. Benefits of Using Visio Pro

Individuals and organizations can prove themselves beneficial by using Visio Pro. There are several advantages of using Visio Pro.

visio pro user interface

1. Enhanced productivity:The advanced features of Visio Pro enable users to create complex diagrams more efficiently, saving time and effort in the diagramming process.

2. Improved data visualization:Visio Pro's integration with data sources allows for the creation of dynamic and data-driven diagrams, enhancing the visualization and analysis of information.

3. Collaboration and teamwork:The collaboration features in MS Visio Profacilitate seamless communication and teamwork among users, enabling them to work together on diagrams and share their work with others.

4. Customization and flexibility:Visio Pro's customization options provide users with the flexibility to create diagrams that align with their specific needs and preferences, resulting in more tailored and impactful visualizations.

5. Professional-quality diagrams:The advanced stencils, shapes, and design tools in Visio Pro enable users to create high-quality and professional-looking diagrams that effectively communicate complex ideas and concepts.

Part 4. Use Wondershare EdrawMax to Create a Flowchart

When deciding between the Pro and Free versions of Visio, there are several factors to consider. Keeping these considerations in mind will help you make the right decision.

1. Required features and functionality:Users should assess their specific diagramming needs and determine whether the advanced features offered in Visio Pro are necessary for their projects and objectives.

2. Budget and cost considerations:The Pro version of Visio is a paid offering, so users should evaluate their budget and determine whether the additional features justify the cost of the Pro version or if a Visio software freedownload meets their requirements.

3. Collaboration and sharing requirements:Organizations and teams that require extensive collaboration and sharing capabilities may benefit from the advanced collaboration features offered in Visio Pro.

4. Data integration and automation needs:Users who rely on data integration and automation in their diagramming processes may find the advanced data connectivity and customization options in Visio Pro to be essential for their work.

5. Long-term scalability and growth:For users and organizations with long-term growth and scalability considerations, the advanced features and capabilities of Visio Promay provide a more sustainable and adaptable solution over time.

Wondershare EdrawMax is the best tool to create a flowchart for several reasons. It offers a user-friendly interface, making it easy for anyone to create professional-looking flowcharts. The tool also has a vast library of templates and symbols, enabling users to create various types of flowcharts effortlessly. These are the steps to create a flowchart using the tool:

Step 1: Go to your Wondershare EdrawMax account and log in. You can access all of the tool's features and templates, including the flowchart templates, by logging in.

logging in to edrawmax

Step 2: The tool's dashboard will be displayed to you after you log in. To open a new document, click the 'New' button in the upper left corner of the screen. 

opening a new document in edrawmax

Step 3: Locate a flowchart by going to the tool's "Templates" section. Select the one that appears most suitable by selecting "Use Immediately." 

searching for a template in edrawmax

Step 4: Once you've chosen the right template, you can begin modifying the flowchart to suit your requirements. To improve the flowchart's aesthetic appeal, you can alter the text size, color, and font.

customizing the template

Step 5: It's crucial to save your work when you've finished personalizing your flowchart. To accomplish this, look for the "Save As" icon in EdrawMax's top toolbar and click it.

saving the flowchart

Step 6: To share your flowchart with others, export it as the last step. If you want to export your flowchart in more than one format, click the "Export and Send" icon located on the top toolbar of EdrawMax.

exporting the flowchart


The choice between Visio Pro and Visio Free depends on the specific needs, preferences, and objectives of the users. While Visio Pro offers advanced features, functionality, and benefits, a Visio Free download may suffice for users with basic diagramming requirements and budget constraints. 

edrawmax logoEdrawMax Desktop
Simple alternative to Visio
210+ types of diagrams
10K+ free templates & 26k+ symbols
10+ AI diagram generators
10+ export formats
edrawmax logoEdrawMax Online
Edit diagrams anywhere, anytime
Personal cloud & Dropbox integration
Enterprise-level data security
Team management and collaboration

Edraw Team
Edraw Team Apr 03, 24
Share article: