Organizational Charts in Google Sheets: A Full Guide

Get to know about organizational charts in Google Sheets, learn about use cases of organizational chart templates in Google Sheets and more.


Organizational chart templates in Google Sheets are valuable tools for visualizing an organization's structure. They enhance communication, streamline decision-making processes, and assist in human resource management. By following a few key steps, users can create effective org charts in Google Sheets, customizing them to align with their organization's branding and personal preferences. With the ability to add images, icons, and hyperlinks, these org charts become visually engaging and dynamic resources. In this article, you will learn everything you need to know about org chart in Google Sheets.

Contents of this article
  1. What is Organizational Chart Template in Google Sheets?
  2. Use Cases of Organizational Chart Template in Google Sheets
  3. How to Create an Org Chart in Google Sheets?
  4. How to Customize Your Org Chart?
  5. EdrawMax: An Incredible Tool to Create an Org Chart
  6. Ending Note

Part 1. What is Organizational Chart Template in Google Sheets?

Organizational charts are graphical representations of hierarchical relationships within an organization. They depict reporting lines, job positions, and the flow of authority and communication. These charts serve as a visual aid, providing employees with a clear understanding of the structure and roles within their organization.

Organizational chart templates in Google Sheets provide a convenient and user-friendly way to create, modify, and maintain visual representations of an organization's structure. These Google Sheets org chart templates offer pre-designed layouts, shapes, and formatting options that simplify the creation process, saving time and effort for users.

Part 2. Use Cases of Organizational Chart Template in Google Sheets

There are several uses of organizational chart templates in Google Sheets. From enhanced communication and collaboration to human resource management, organizational chart templates in Google Sheets can be utilized in various ways.

  1. Improved Communication and Collaboration

Org chart in Google Sheets templates promotes effective communication and collaboration within teams and departments. By visualizing reporting lines and job roles, employees can easily identify their superiors and peers, enhancing communication flow and enabling better teamwork.

  1. Streamlined Decision-Making Processes

Organizational charts facilitated by Google Sheets enable quick and informed decision-making. By providing a clear overview of an organization's structure, decision-makers can easily identify bottlenecks and optimize workflows. This, in turn, enhances efficiency and ensures that decisions are made in a timely and informed manner.

  1. Human Resource Management

Google Sheets org chart templates are valuable tools for human resource departments. These templates aid in the recruitment and onboarding process by illustrating the reporting lines and job positions in a visually appealing manner. They also assist in succession planning, identifying skills gaps, and facilitating organizational restructuring.

Part 3. How to Create an Org Chart in Google Sheets?

Creating an org chart in Google Sheets involves a few key steps. By implementing these steps, one can create an effective org chart in Google Sheets. 

  1. Accessing Google Sheets and Creating a New Sheet

To begin, open your browser and navigate to Google Drive. Sign in to your Google account or create one if needed. Once logged in, click on the "Sheets" icon to access Google Sheets. From there, create a new sheet by clicking on the "Blank" option or selecting a suitable template.

creating a new sheet in google sheets
  1. Formatting the Sheet

Before inputting data, customize the sheet to enhance the clarity and aesthetics of the Google Sheets org chart. Adjust the cell sizes, column width, and row height to accommodate the information you want to include. Additionally, consider choosing a color scheme that aligns with your organization's branding or preferences.

formatting the sheet in google sheets
  1. Inputting Data and Creating the Org Chart

Now that the sheet is formatted proceed to input the relevant data. Begin with the highest-level position or the organization's name at the top. Then, input the names and corresponding positions in the subsequent rows, ensuring the hierarchical structure is accurately represented. For example, if "Manager" reports to "Director," places the "Manager" row below the "Director" row, indicating the reporting relationship.

inputting data in google sheets

Part 4. How to Customize Your Org Chart?

Customizing an org chart in Google Sheets is crucial. It makes the organizational chart more personalized and overall increases its effectiveness.

  1. Styling and Design

To customize your org chart, consider different styling options that align with your organization's branding or personal preferences. Experiment with font styles, colors, and sizes to highlight different levels or departments within the organization. This customization helps create a unique and visually engaging org chart.

  1. Adding Images or Icons

To give the org chart a personal touch, consider incorporating images or icons representing each individual or department. This visual element adds clarity and recognition to the chart. Google Sheets allows you to easily insert images, logos, or icons, making the chart more visually appealing and memorable.

  1. Hyperlinking Profiles or Additional Information

Provide a seamless experience for viewers by hyperlinking individual profiles or additional information to the Google Sheets org chart. This allows users to access relevant details, such as job descriptions, contact information, or departmental objectives, with a simple click. Hyperlinking ensures that the org chart serves as a dynamic resource, offering comprehensive insights into the organization.

Part 5. EdrawMax: An Incredible Tool to Create an Org Chart

Wondershare EdrawMax is an efficient online organizational chart creation tool. It helps users create professional-looking organizational charts with just a few clicks. It features an intuitive drag-and-drop interface, allowing users to customize shapes, text, and colors. Here are the steps to create an organizational chart using the tool:

Step 1: Select the right template

Begin by opening Wondershare EdrawMax and locate the "Google Organizational Chart" template among the available options.

selecting template in edrawmax

Step 2: Use shapes to represent roles and positions

Access a variety of shapes and symbols by clicking on the "Shapes" button, which will allow you to represent different roles and positions within the organization.

inserting shape in edrawmax

Step 3: Use the connector tool

Utilize the "Connector" tool to establish connections between the shapes, creating a hierarchical structure that clearly illustrates the reporting relationships between different positions.

using connector in edrawmax

Step 4: Customize the shapes

Customize each shape by double-clicking on it, enabling you to add text and personalize the job titles or names associated with each position.

customzing text box in edrawmax

Step 5: Tailor the appearance of the chart

Tailor the appearance of the chart to match your organization's branding or preferences by using the available "Format" options. This includes modifying colors, fonts, and styles of the shapes and text.

customzing chart in edrawmax

Step 6: Export the chart

Finally, export your organizational chart in your preferred format, such as PDF or an image file, to make it easily accessible and shareable.

exporting chart in edrawmax

Ending Note

Google Sheets org chart templates provide a user-friendly way to create graphical representations of hierarchical relationships within an organization. These templates simplify the creation process and save time and effort for users. They can be used for improved communication and collaboration, streamlined decision-making processes, and human resource management.

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Zac Jenkins
Zac Jenkins Jul 04, 24
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