Creating Microsoft Visio Flowcharts With Ease

Discover the effortless way to create professional flowcharts using Microsoft Visio. Our step-by-step guide will walk you through the process, ensuring a seamless experience in designing intricate flowcharts with ease.


Flowcharts are one of the most commonly used diagram types by professionals to visualize processes, workflows, algorithms, and more. Microsoft Visio is considered the industry standard software for creating flowcharts and other diagrams due to its powerful features and simplicity.

This comprehensive guide will overview how to create Microsoft Visio flowcharts along with a step-by-step walkthrough of using EdrawMax flowchart maker. Let's get started.

In this article
  1. Overview of Microsoft Visio
  2. Why Choose Visio Software For Creating Flowcharts
  3. How to Create a Simple Flowchart in Visio
  4. Best Visio Alternative - EdrawMax Simplifies Flowchart Creation
  5. Steps to Create a Process Flowchart in EdrawMax
  6. Conclusion

Part 1. Overview of Microsoft Visio

Microsoft Visio is a popular diagramming and vector graphics program from Microsoft that allows users to easily create various professional diagrams such as flowcharts, site maps, organization charts, floor plans, and more using a simple drag-and-drop interface.

Part 2. Why Choose Visio Software For Creating Flowcharts

Here are some of the top reasons why professionals prefer Microsoft Visio for creating flowcharts:

Intuitive User Interface

The Ribbon-style UI in Visio is very intuitive with a logical grouping of tools making it easy to find flowcharting options quickly. Simple drag-and-drop of shapes from the Symbols gallery speeds up flowchart creation.

Connecting Shapes and Auto Alignment

Smart connectors in Visio make it seamless to connect flowchart shapes. The auto-align and dynamic grid features align symbols intelligently keeping the flowchart clean.

Data Linking Capabilities

Link shapes in flowcharts to data in Excel or SQL to create data-driven diagrams. As the data updates, so does the linked flowchart making it a powerful visualization aid.

Team Collaboration Features

Visio diagrams can be easily shared using its SharePoint integration. Co-authors can collaborate on the same Visio diagram simultaneously thanks to seamless co-authoring capabilities.

Seamless Export to Universal Formats

Easily share Visio flowcharts with others by exporting to universal formats like PDF, JPG, PNG, SVG, etc. Maintain security by removing sensitive data and exporting selective layers.

Part 3. How to Create a Simple Flowchart in Visio

Here are the step-by-step instructions to create a basic flowchart in Microsoft Visio:

Step 1: Launch Microsoft Visio on your PC. From the main interface, select the “Basic Flowchart” category.

create a basic flowchart using visio

Step 2: Pick a flowchart template or start with a blank canvas.

flowchart template visio

Step 3: Use the left menu pane to insert quick flowchart shapes onto the canvas. Double-click on flowchart shapes to add text. 

add text

Step 4: To link shapes together, use connectors. To do this, individually click on the shapes, and then choose the Connectors icon from the toolbar.

add connectors

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Step 5: Next, personalize your created basic flowchart by adjusting its theme and background color. Access the Design tab at the top to make these modifications.

customize flowchart

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Step 6: Save the flowchart in your preferred format by exporting the file accordingly. To achieve this, navigate to the File tab in the top menu and choose the Export option.

save flowchart in visio

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Using the above steps, you can quickly create simple flowcharts as well as large complex diagrams in Microsoft Visio leveraging its extensive features.

Part 4. Best Visio Alternative - EdrawMax Simplifies Flowchart Creation

EdrawMax stands out as a robust diagramming and visualization solution, simplifying the creation of polished flowcharts without the hefty price tag associated with Microsoft Visio. This user-friendly tool ensures a seamless experience for crafting professional diagrams at a fraction of the expense.

Some key features of EdrawMax as a Visio alternative:

  • Provides thousands of flowchart symbols and templates.
  • Intuitive drag-and-drop editor for constructing flowcharts.
  • Automatic connectors and alignment during flowcharting.
  • Various customization tools for applying styles, effects, colors, etc.
  • Collaborate with team members in real time.
  • Available on Windows, Mac, Linux, and as a web app.

Let's look at how to create a flowchart using EdrawMax's user-friendly interface.

Part 5. Steps to Create a Process Flowchart in EdrawMax

Follow these simple steps to create a simple process flowchart using EdrawMax:

Step 1: Download and install EdrawMax software on your computer. Open the EdrawMax application. Navigate to File> New> Basic Flowchart. Choose a flowchart template that best suits your needs from the extensive template library.

edrawmax interface

Step 2: Utilize the drag-and-drop interface to add flowchart shapes onto the canvas. Connect them in the logical sequence of your process.

flowchart example

Step 3: Double-click on each shape to add text and details, providing clarity to each step in your flowchart.

add text

Step 4: Personalize your flowchart by changing colors, styles, and fonts to enhance visual appeal and convey information effectively.

customize flowchart

Step 5: Save your completed flowchart in a preferred format, and share it seamlessly with others or export it for presentations and documentation.

export and save

EdrawMax makes it easy for anyone to create professional-looking flowcharts with a minimal learning curve. The availability of EdrawMax across platforms is a big advantage over Visio.


Microsoft Visio continues to lead the market for flowchart software due to its powerful diagramming capabilities and simplicity. While the Visio desktop edition requires paid licenses, the free Visio web app provides basic diagramming features.

For advanced flowchart creation capabilities without the high costs, EdrawMax is the best alternative to Visio. It provides the same sophistication as Visio with an affordable one-time cost.

edrawmax logoEdrawMax Desktop
Simple alternative to Visio
210+ types of diagrams
10K+ free templates & 26k+ symbols
10+ AI diagram generators
10+ export formats
edrawmax logoEdrawMax Online
Edit diagrams anywhere, anytime
Personal cloud & Dropbox integration
Enterprise-level data security
Team management and collaboration
Edraw Team
Edraw Team Jul 04, 24
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